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Apply online for encumbrance certificate in Tamil Nadu

Karan Ghongade May 14, 2025 0

Apply Online for Encumbrance Certificate in Tamil Nadu – Full Guide


What is an Encumbrance Certificate (EC)?

An Encumbrance Certificate (EC) is a vital legal document that provides proof of clear ownership of property and verifies that the property is free from any legal dues, mortgages, or liabilities. It is mandatory for:

  • Property purchase or sale

  • Applying for a home loan

  • Property registration

  • Mutation of property records

In Tamil Nadu, you can easily apply for an EC online via the TNREGINET portal maintained by the Inspector General of Registration, Government of Tamil Nadu.

Who Issues the EC in Tamil Nadu?

The Sub-Registrar Office (SRO) under the Tamil Nadu Registration Department is responsible for issuing the EC.

Benefits of Applying Online

  • No need to visit the SRO in person

  • 24/7 access to EC services

  • Secure document delivery

  • Time-saving and convenient

  • Digital payment facility

Documents Required to Apply for EC

Document Purpose
Property Details (Survey No./Address) To locate the property
Sale Deed or Ownership Proof For reference during search
Period of Encumbrance Specify duration (e.g., last 10 years)
Aadhaar Card Identity proof
Address Proof Optional but may be asked
Email ID and Mobile Number For OTP and communication

How to Apply for Encumbrance Certificate in Tamil Nadu – Online

Step 1: Visit TNREGINET Portal

Go to the official website:
https://tnreginet.gov.in

Step 2: User Registration (If New User)

  1. Click on “User Registration” on the home page

  2. Fill in details:

    • User Type (Citizen)

    • Name, Gender, DOB

    • Email ID, Mobile Number

    • Address and Login Password

  3. Enter the OTP sent to your mobile

  4. Submit the form

Step 3: Login to the Portal

  • Click on “Login” at the top right

  • Use your username and password

Step 4: Choose ‘Encumbrance Certificate’

  1. Go to the E-Services tab

  2. Click on “Encumbrance Certificate” > “View EC” or “Apply Online”

Step 5: Fill the Application Form

  • Select the Zone, District, and Sub-Registrar Office

  • Enter:

    • Property details (Survey number, Patta number, Door number, etc.)

    • Duration for which EC is required

    • SRO details and Village name

Step 6: Upload Documents (if required)

  • Upload soft copies of supporting documents like:

    • Sale Deed copy

    • Identity proof

Step 7: Pay Fees

  • You will be redirected to the TN Treasury payment gateway

  • Pay the required fee (usually ₹100 – ₹500) depending on the duration and search years

  • Save the payment receipt

Step 8: Submit and Track Application

  • Submit the form after payment

  • You’ll receive an Application ID / Acknowledgment Number

  • Use this to track your application status

Step 9: Download the EC

  • Once processed (usually in 2–5 working days), login again

  • Go to the Encumbrance Certificate section

  • Click “Download EC”

  • Take a printout of your EC for official use

Offline Method (Optional)

If online access isn’t possible, you can apply manually at the Sub-Registrar Office (SRO) where your property is registered. Provide:

  • Application Form

  • Property and ownership details

  • Fees in cash or DD

  • ID proof

Fees for EC in Tamil Nadu

Item Fee
Application fee ₹1 per year of search
Search period (1–30 years) ₹100 – ₹300 (Approx.)
Service charges Varies by mode of application

Track EC Application Status

  1. Go to: https://tnreginet.gov.in

  2. Login to your account

  3. Click on “Application Status”

  4. Enter your Application ID

  5. View real-time status or remarks from SRO

Helpline & Contact Details

Department Contact
TNREGINET Helpdesk 1800 102 5174 (Toll-Free)
Email helpdesk@tnreginet.net
Website https://tnreginet.gov.in

FAQs – Encumbrance Certificate Tamil Nadu

Q1: How long does it take to get the EC?

Usually 2 to 5 working days for online applications.

Q2: Is a digital EC valid?

Yes, it is digitally signed and valid for legal use.

Q3: What if no encumbrance is found?

A “Nil Encumbrance Certificate” is issued.

Q4: Can I get EC for 30 years?

Yes, you can apply for any period up to 30 years or more, depending on the property history.

Conclusion

Applying for an Encumbrance Certificate in Tamil Nadu has become highly convenient through the TNREGINET portal. Whether you need it for buying property, securing a loan, or confirming ownership history, the online EC facility is quick, reliable, and hassle-free.

Make sure to keep your property details handy and apply today through https://tnreginet.gov.in

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